Time management alone can be the source of so many headaches. There is just so many stuff you can do with the limited amount of time that you have.
Before you start a business, make sure that you are ready for the thousands of headaches that you are about to get. If you have ever managed even a small team then you would know just how horrifying it can be to lead a team to success. The difficulty is multiplied to a hundred when you become a business owner yourself. This is because a business is more complicated than being the team leader to a specific project.
Time management alone can be the source of so many headaches. Proper time management for your business and employees is one of the most important things to do if you want to get the best employee engagement which will bring many benefits and great atmosphere in your workplace. There is just so many stuff you can do with the limited amount of time that you have. One day is composed of only 24 hours and no matter how much you want to extend it, you don’t have any choice but to operate within this timeframe.
Here are some of the best time management tips for business owners to ensure that they are always on top of things.
Identify Redundant Tasks
Perhaps one of the biggest frustrations of all corporate employees is that there are way too many redundant tasks that eat up most of their day. When you are a business owner, it is important that you improve the working environment of everyone on your team. Have every one of you create a time log where they note all their tasks for the day. From there, you can identify any tasks that could be done more efficiently. Find the tasks that everyone spends so much time and look for alternatives.
Automate Your Operations
There are now many automated programs available in the market for you to integrate into your business. One common mistake among business owners is that they choose to stay with the old-style way of handling their business operations. While there is definitely nothing wrong with the manual way of doing business, it has a tendency to be too time-consuming and has the potential to cause many mistakes. Automated software, on the other hand, have many features that were aimed to specifically help you with your business.
A Contract Management Software, for example, will not only streamline the entire contract management process but will also reduce the redundant steps that spend many contract management resources.
Assigning someone as team captain when handing out tasks is important as this will improve the accountability inside of your office. Delegating will also provide your employees with a chance to show you their talent and skills. It goes without saying that it would be easier to have someone accountable should there be any problems that arise. Building teams for specific tasks like putting together a Data Science team for analytics and research will ensure that everyone is working towards a common goal and that is to help the company grow.
Business owners and office managers are guilty of always taking on the challenge themselves. This consumes way too much of their time as well as exhausts them leaving them with no energy, both physical or mental, for the rest of their tasks.
Use The Pomodoro Technique
Integrating the Pomodoro Technique into your company could be one way of improving the time management inside the office. The Pomodoro Technique is a time management method that was developed by Francesco Cirillo. Essentially, one individual works for 25 straight minutes and then takes a 5-minute break. The cycle goes on and on until the task is finished or the day has ended. The good thing about this technique is that it not only improves the overall productivity of the office but also improves morale. When you let people do breaks, even short ones, they do not feel as overworked.
When you are in the office, make sure that you design your office to the point that distractions are kept to a minimum. Remove any items that have a chance to distract you from your work. This goes well with the Pomodoro technique as there is a 5-minute break that everyone can do whatever they want. During the 25-minute work time, however, it should be pure gravitas.