virtual office in melbourne

How a Virtual Office in Melbourne is Vital During COVID-19

Since as early as March this year, almost every business large and small, including its employees, have had to adjust to the increasing restrictions in Victoria due to the COVID-19 pandemic that has swept the world. As Melbourne continues to bear the full force of the stage 4 restrictions as the result of the second outbreak of Corona, many businesses are turning to virtual offices.

Coworking space providers are known for providing fully serviced and fully equipped office spaces in a shared environment. However, they also provide other services such as a virtual office in Melbourne.

So, how exactly can you benefit from a virtual office and why have they become so crucial in 2020?

Keep your business running online

Unlike traditional office spaces that require a lengthy and expensive locked-in lease, virtual offices provide most of the benefits and allow businesses to continue operating online.

A virtual office provides companies with a premium business address and phone number in a prestigious CBD location in Melbourne such as Collins Street, Elizabeth Street and Bourke Street.

Upon signing up to a coworking space provider, you will be given instant access to a range of professional meeting rooms, administration support, call answering services, mail handling services and more.

This provides a great range of benefits to a large variety of businesses, regardless of the sectors or industries they are operating within. They could be freelancers such as copywriters, graphic designers and accountants, small businesses like real estate agents and marketing teams, or larger companies including law offices and IT firms.

Much more affordable, flexible and cost-effective

Without the need to pay additional costs and overheads such as building maintenance, equipment installation and other hidden fees, virtual offices are a cost-efficient way of keeping your business running during the devastating COVID-19 pandemic.

You benefit from professionally trained reception and administration services without having to pay the staff salaries required, there are no transport costs involved getting to and from work, and there are no utility costs.

Renting a virtual office Melbourne also gives you a great amount of flexibility. Once the restrictions ease and businesses find themselves opening back up to the public, you can upgrade your plan to a fully serviced coworking space. Should you experience your business slowing down, you can easily reduce or cancel your monthly plan as you see fit with no contractual obligations.

Access to the best locations in Melbourne

The address of your business is an important deciding factor for your clients and customers. Seeing a P.O. Box or a residential address presents the appearance of a ‘run from home’ business, rather than a professional and established business.

With virtual offices, small businesses are able to compete with their larger competitors more than ever before, including having access to prime locations in and around the Melbourne CBD such as Footscray, South Melbourne and Torquay. They also receive a CBD-listed company phone number as well, further presenting an established image to their customers and helping them to stand out from their larger competitors.

Keep track of all your important mail

If your business address is different to where you are currently working from, then how will you receive and keep track of all your important business mail? How will you ensure that you won’t miss any important packages and other mail?

As virtual office providers provide professional mail handling services, all of your company mail will be sent to your business address. The reception staff will then receive and sign for all of your packages and mail. You will then be notified and can choose to either pick it up yourself in person or have it forwarded to the address you are operating from.

Benefit from professional reception services

As with mail handling services, you also gain access to professional phone answering services. When a customer or client calls your business phone number, professionally trained reception staff will answer each of your calls and greet your clients under your company name.

They will then contact you with the details of who the caller was, what the enquiry was regarding and any other relevant information. You can then choose to call them back when you are free or have the call forwarded to your personal line. This helps you to manage all of your business calls and ensure that you never miss an important call again.

In summary

Whether it’s avoiding public commutes to and from work during the Coronavirus pandemic, a cost-effective way to run your business online or obtaining a highly sought-after business address in a prestigious location, virtual offices have become a vital necessity in 2020.

To obtain a flexible virtual office in Melbourne that allows you to easily upscale your business as it continues to grow, search online for a coworking space provider and explore their virtual office plans today.


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