This list doesn't include queries that are specific to an industry/product/service.
When you have not tendered before and are wondering how you can prepare your business for tendering (without the stress of a looming deadline), then there is plenty which you can do to ensure that you and your business are prepared to answer the typical questions without difficulty and produce an excellent start to the different regions of your response. Choice Questionnaire advocated to be used in tenders by government in this website we've refreshed our previous post on this subject, bringing it up to date with the standard.
To get you started, below we have provided some common questions which are requested in an Open ITT (Invitation to Tender) or Restricted SQ (Selection Questionnaire). In addition to the completion of various declarations, types, and certificates, in our experience, the next questions are typical of a scale tender process. That doesn't assume to incorporate all questions that might be raised into a tender and is an indicative list. It is provided to provide an idea of content and enable you to prepare for tenders, with no strain of the associated deadlines. If it is possible to prepare answers this is going to make the beginning stages of tendering less of a burden.
This list doesn't include queries that are specific to an industry/product/service.
- Company Details
- Company Name
- Registered Office Address
- Website Address
- Trading Status/Type of Business or Organisation (e.g. Private, Private Limited Company, Partnership Local Authority, Government Agency, Voluntary Body, Registered Charity, etc.)
- Date of registration and enrollment number. This is the business number issued by Companies House. Charity Registration Number.
- DUNS number is the reference number specific to your organization that issued and is created by Dunn and Bradstreet.
- VAT number
Registration with associations, this may be a trade-related register or membership that is particular to your industry, registration with the Environment Agency for trash carriers, by way of instance, or even with NICEIC for electrical installation solutions.
Awarded under this procurement Company classification (e.g. voluntary, sheltered workshop, public service mutual)
SME status
Persons of which may be located on Companies House of Significant Control details
Parent Company and Ultimate Parent Company info
Bidding version queries then follow that refer to this model for the bidding, working together with sub-contractors or as a consortium (if that applies to your bidding version )
Allergic Questions
The exclusion questions inside tender records seek your declaration that no compulsory or discretionary exclusion grounds apply that would stop you from bidding.
Financial Information
A financial evaluation is usually undertaken, this might be in award or as an element of due diligence in the SQ stage. You are often required to exhibit business accounts for the previous 2-3 financial years, and you can also be asked to supply a Bank Reference letter along with your bank details to your buyers to contact for a reference. A qualitative assessment is made by the buyers to estimate levels of danger. A decision will be made about the outcome of the assessment that is monetary and suppliers could be excluded, taking into consideration risk factors. Each jurisdiction will detail their approach. In addition to requests for business accounts, balance sheets or profit and loss statements, some buyers request key financial details like the ones. Quite often the past 2 or 3 years have been requested (or for the interval that is available if trading for less than three years).
A. Financial Year ending:
B. Annual Turnover:
C. Pre-Tax Profit:
D. Closing Stock:
E. Fixed Assets:
F. Current Assets:
G. Current Liabilities:
H. Net Assets:
I. Capital Employed:
J. Share Capital:
K. Net Worth:
L. Cash & Trade Debtors:
Insurance
- Details of insurance policies are asked. It is typical for Authorities to ask to determine coverages, again within this SQ stage or during checks. Buyers will state their insurance limitations of liability required in case you be prosperous in winning the contract. Public Liability
- Employers Liability
- Professional Indemnity
- Products Liability is included; by Kinds of insurance
Accreditation/Trade Bodies/Associations
Provide names and addresses of any accredited bodies and/or industry associations to which your Business belongs which would be relevant to the Contract
List any other applicable professional/trade accreditations.
At a buyer's discretion in each procurement, they may also ask about: Quality Do you have an accredited quality management program? How do you ensure quality in the shipping of your products/services? Is your Business IS9000 licensed, (If not, do you have an in-house quality control system)? Equality & Diversity You may also be asked questions such as, Along with being asked to provide your Equality/Diversity Policy: Have you been able to provide diversity and equality training to supervisors and staff? Are you able to report and consult on equality issues? It is your legal obligation as an employer to comply with statutory obligations. Please confirm the status regarding the same of that your organization. In the previous few years has your business been the subject of any formal evaluation by the Commission for Racial Equality, The Equal Opportunities Commission or the Disability Rights Commission on grounds of alleged unlawful discrimination? Health and Safety should you use more than five people you're required to have a Health and Safety Policy. Does your organization have a proven
Health and Safety Policy adapting to UK National Legislation? If this is so, enclose a copy of the tender directions ask. You might also be asked about your Health and Safety Training. If you employ more than five people the Health and Safety at Work etc.. Provide whatever information, education, instruction, and supervision as is necessary to ensure, as far as I reasonably practicable, the health and safety at work of the employees. If at all possible, you need to appoint at least one of your employees to provide this training yet when there's no one with the relevant knowledge, experience, and abilities in your company who can be relied on to deal efficiently with health and safety training you will need to enlist someone who has. Details including title, and credentials. References Many authorities ask that you provide references (often up to 3) from present or past clients. These references are taken up by them, so things which are well worth considering when determining which referees to utilize include: Why are they accessible to reply to the benchmark when the authority contacts them? Is their contract comparable in character to the contract which you're searching for? From what sector is the referee? Many authorities ask that one of the references come from public business customers. Reference information typically requested: Address Contact Name and Company/Organisation Name and Job Title E-Mail Address Nature of Contract and Contract Title/Reference Number Value of Contract Environmental Management Public sector authorities encourage service providers to carry out services on their behalf in an environmentally friendly manner. You are most likely to be asked to provide a copy of your policy. And also supply copies of any certification held (i.e. ISO 14001). Environmental Legislation Data Protection it's a necessity that your Organisation complies with all GDPR (General Data Protection Legislation ). You could be requested to give detail information on your method in case the handling or processing of data is a part of the contract requirement.
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